Accounting for Clinics and Therapists Using Jane
You take care of your patients. We take care of your books. Deximal provides accounting and bookkeeping for Canadian clinics and therapists using Jane app. Your flat monthly package brings together Jane sales reconciliation, monthly bookkeeping, payroll and tax returns, with your QuickBooks Online subscription included.
Your Clinic Runs on Jane. Your Books Still Need Attention.
Jane keeps your appointments and billing organized, but it does not connect directly to QuickBooks Online. That leaves another job on your list: making sense of sales, payment processing fees and the deposits arriving in your bank account.
Sound familiar?
- Your Jane sales totals and bank deposits do not seem to match, and you are not sure why.
- You spend evenings sorting receipts and catching up on bookkeeping after a full day of patient care.
- Payroll and CRA payment deadlines keep interrupting your clinic schedule.
- You can see how busy the clinic is, but not how much profit it is making.
- Year-end means gathering records for an accountant who has not seen your books all year.
- You want one team to handle the accounting, with a predictable monthly cost.
Full-Service Accounting, Built Around Your Clinic
Deximal already supports many clinics that use Jane for billing and clinic management. Our bookkeepers and accountants work as one team, connecting your day-to-day records with your payroll and annual tax returns.
Your flat monthly fee is tailored to your clinic and includes your QuickBooks Online subscription, ongoing monthly bookkeeping, payroll and CRA remittances, corporate year-end tax preparation where applicable, and the owner’s personal tax return.
New-clinic setup and catch-up bookkeeping are quoted separately. You continue to pay for your Jane subscription directly.
Monthly Bookkeeping for Clinics
Your transactions categorized, bank and credit card accounts reconciled, and financial reports prepared each month. Know where your clinic stands without doing the bookkeeping yourself.
Corporate Year-End & Tax
For incorporated clinics, we prepare your corporate tax return and handle year-end accounting with the full context of the books we manage throughout the year.
Owner Personal Tax Returns
Your personal tax return is included in your package. Whether you operate as a sole proprietor or own a corporation, we bring your business and personal tax information together.
Jane App & QuickBooks Online Reconciliation
We reconcile your Jane sales and payment reports to the deposits recorded in QuickBooks Online, accounting for processing fees, refunds and timing differences so your income is recorded accurately.
Clinic Payroll & CRA Remittances
We run your clinic payroll and submit CRA payroll remittances, helping you keep staff pay and payroll deadlines on track.
QuickBooks Online & Ongoing Support
Your QuickBooks Online subscription is included in your monthly package. Access your financial reports online and get answers from a team that knows your clinic.
Getting Started is Simple
Discovery
We learn about your clinic, your practitioners, how you use Jane, and whether you operate as a sole proprietor or corporation. Then we agree on the services and flat monthly fee that fit your needs.
Setup
We take over your existing QuickBooks Online account or set up a new one and establish a process for working with your Jane reports. New-clinic setup and catch-up bookkeeping are quoted separately.
Systems
We put a consistent monthly process in place for receipts, Jane sales, bank deposits and payroll, so your records stay organized without taking over your evenings.
Support
Your bookkeeping and tax team stays available throughout the year. Ask questions, understand your reports and plan ahead with a predictable monthly accounting cost.
Accounting for the Way Your Clinic Works
From an independent therapist to a growing multidisciplinary clinic, we support Canadian practices using Jane. We work with both sole proprietorships and incorporated clinics, tailoring the accounting to your team and stage of growth.
Physiotherapy Clinics
Our accounting and bookkeeping services for physiotherapy clinics bring your monthly books, payroll and tax returns together. Keep your attention on patient care with a clear monthly view of your finances.
Registered Massage Therapists
We provide bookkeeping and tax support for registered massage therapists (RMTs), whether you work independently or run a clinic. We help keep your Jane sales, expenses and tax records organized throughout the year.
Chiropractic Clinics
Our accounting services for chiropractors combine clinic bookkeeping, payroll and annual tax preparation. Understand your numbers and plan for the next stage of your practice with one team.
Counselling & Occupational Therapy Practices
We provide accounting and bookkeeping for therapists in private practice, including counsellors and occupational therapists. Get paperless bookkeeping and coordinated business and personal tax work that fits the way you operate.
Multidisciplinary Clinics
Our bookkeeping services for multidisciplinary clinics help organize income and expenses across practitioners and service types. We reconcile Jane activity so you can see the financial picture across your clinic.
Why Clinics and Therapists Trust Deximal
Experience with Jane clinics. We already support many clinics using Jane for billing and clinic management. We understand the work involved in turning those reports into reliable accounting records.
One team for your books and taxes. Our bookkeepers and accountants work together, so your year-end starts with the records we maintain all year.
Certified QuickBooks ProAdvisors. Get experienced support with QuickBooks Online, with the subscription cost included in your package.
Predictable monthly pricing. Your fee is tailored to your clinic, with the scope agreed up front. Setup and catch-up work are quoted separately.
Paperless and personal. Share documents online and get help from people who know your practice, wherever you are in Canada.
What Real Clients are Saying
Frequently Asked Questions
About Our Accounting for Clinics
Does Jane connect directly to QuickBooks Online?
Jane does not have a direct QuickBooks Online integration. We work with your Jane sales and payment reports and reconcile them to the bank deposits recorded in QuickBooks Online, including processing fees, refunds and timing differences. You can keep using Jane to manage your clinic while we handle the accounting records.
How much does accounting and bookkeeping for a clinic cost?
Your flat monthly fee is tailored to your clinic and agreed before we begin. Your package includes monthly bookkeeping, Jane sales and deposit reconciliation, your QuickBooks Online subscription, running payroll and submitting CRA payroll remittances, corporate year-end accounting and tax preparation where applicable, and the owner’s personal tax return. Setup and catch-up bookkeeping are quoted separately, and you pay for Jane directly.
Do you offer catch-up bookkeeping for clinics?
Yes. We can review your existing records, identify the catch-up work needed and take over the ongoing bookkeeping. Catch-up work is quoted separately from your monthly package so you understand the cost before we begin.
Can you set up QuickBooks Online and bookkeeping for a new clinic?
Yes. We can set up a new QuickBooks Online account and establish the bookkeeping and payroll processes your clinic needs, including a process for using your Jane reports. New-clinic setup and onboarding are quoted separately from ongoing monthly services.
Do you work with sole proprietors and incorporated clinics?
Yes. We work with sole proprietors and incorporated clinics across Canada, including physiotherapy, registered massage therapy, chiropractic, counselling, occupational therapy, multidisciplinary practices and other healthcare providers. We tailor the bookkeeping and tax work to your business structure.
Do I need QuickBooks Online if I already use Jane?
Yes, we use QuickBooks Online alongside Jane. Jane handles patient billing and payments, while QuickBooks Online brings your clinic’s income, expenses and payroll records together for monthly financial reports and year-end accounting. As certified QuickBooks ProAdvisors, we set it up to suit your clinic and include the subscription in your monthly package.
Can you help me understand how profitable my clinic is?
Yes. We prepare monthly financial reports so you can see your clinic’s income, expenses and profit. Our Standard plan includes an annual advisory meeting with Alicia, and our Premium plan includes quarterly meetings.
We review your financial statements together and explain what the numbers mean. Bring your questions about how much to set aside for tax, planning for next year’s personal taxes, strategies to reduce tax, or business decisions such as hiring, expanding or making a major purchase. Each meeting focuses on what matters most to you and your clinic.
Complete Accounting Solutions
Explore the services behind your clinic’s accounting package:
- Cloud Bookkeeping: Monthly records, reconciliation and financial reporting.
- Corporate Tax: Year-end accounting and tax preparation for incorporated clinics.
- Business Tax: Tax support for sole proprietors and business owners.
- QuickBooks Online: Accounting software and support, with your subscription included in the monthly package.
More Time for Your Patients. Less Time on the Books.
You built your practice to help people. Let Deximal handle the bookkeeping, Jane reconciliation, payroll and tax work that supports it. Book a consultation to talk through your clinic and a flat monthly package tailored to your needs.