Accounting for Independent Contractors and Online Businesses
You built something from nothing. The last thing you should be doing is managing your own books. Deximal handles your bookkeeping, corporate tax, and personal tax — so your finances are always in order and you’re always focused on growth.
You Didn't Go Independent to Spend Your Evenings on Spreadsheets.
Running an online business gives you freedom — but the financial side has a way of quietly taking that freedom back. When you wear all the hats in the business, your books have a habit of becoming the thing you deal with “later.” Until later turns into a problem.
Sound familiar?
- You’re doing your own bookkeeping — or not doing it at all — and you genuinely don’t know where your business stands financially at any given moment.
- Tax time turns into a full-week scramble trying to reconstruct the year. Every year.
- You incorporated (or you know you probably should), but nobody has ever explained what that actually means for how you pay yourself and what you owe.
- You’re mixing personal and business expenses in ways that feel manageable now but you know are going to catch up with you.
- You’ve grown past the point where DIY makes sense, but you’re not sure what “getting proper help” actually looks like or costs.
- You’re already using QuickBooks Online — or you know you should be — but you’re worried it’s not set up right and you’ve stopped trusting the numbers.
Full-Service Accounting, Built Around the Way You Actually Work
Deximal is a cloud-based accounting firm with Certified QuickBooks ProAdvisors that work exclusively with service-based businesses — including independent contractors, consultants, coaches, and online entrepreneurs. We manage your bookkeeping, corporate tax, and personal tax as one integrated service, so nothing falls through the cracks between your day-to-day books and your annual filings.
Monthly Bookkeeping
Every transaction categorized, every account reconciled. Your books are always current, and you can access your financial reports in QuickBooks Online from any device 24/7.
Corporate Tax Preparation
If you're incorporated, we prepare your T2 and handle your year-end planning. If you're not incorporated yet, we'll help you figure out if you should be.
Personal Tax Returns
Sole proprietor, incorporated business owner, or both — we file your personal returns with full context on your business income, so nothing is missed and you claim every possible CRA deduction.
HST/GST Filings
We track, calculate, and file on your behalf. No more guessing what you owe or missing deadlines.
Payroll & Owner Compensation Planning
Whether you're paying yourself a salary, dividends, or a mix of both, we set up and manage the structure that keeps more money in your pocket and keeps you onside with the CRA.
Year-Round Support
Questions about client invoicing, an equipment purchase, or how to pay yourself a bonus? We're here for you year-round, not just at tax time.
Getting Started is Simple
Discovery
We learn how your practice is structured — solo, partnership, or professional corporation — and where your accounting systems are breaking down.
Setup
We take over or establish your QuickBooks Online, configure your trust and operating accounts correctly to sync with Clio Law, and integrate the tools that fit your workflow.
Systems
We build clean, consistent processes so your bookkeeping runs smoothly every month without pulling you away from client work.
Support
Flat-rate unlimited support every month — ask us anything, anytime, without watching the clock. We’re here to help.
You Work Online, Your Accounting Should Too
Deximal works with service-based businesses that operate entirely — or almost entirely — in the digital world. No inventory, no cash registers, no physical storefronts. Just skilled people delivering high-value work and wanting a financial back-end that keeps up with them.
Independent Consultants
Strategy, operations, marketing, HR, IT — whatever your expertise, you're billing for your knowledge. We make sure your income is structured efficiently, your expenses are tracked properly, and your tax position makes sense for how your business is actually set up.
Coaches & Course Creators
Online programs, memberships, one-on-one coaching — the revenue model for digital educators can get complex fast. We handle the bookkeeping and tax side so you can stay focused on serving your clients and building your audience.
Freelancers & Creative Professionals
Designers, writers, developers, photographers who operate digitally — if you're billing clients for your skills and managing your own business, we're built for you. Especially if you've grown to the point where "winging it" at tax time isn't working anymore.
Digital Agencies & Online Service Businesses
Small and growing agencies — social media, SEO, paid ads, web development — often hit a stage where the books become a real bottleneck. We bring order to contractor payments, client billing, and multi-revenue-stream bookkeeping so you can scale without the chaos.
Self-Employed Entrepreneurs Going Incorporated
Already operating as a sole proprietor and wondering if incorporation makes sense? Or recently incorporated and not sure what changed? We help you structure your finances correctly from the start and make sure you're taking advantage of the tax benefits incorporation offers.
Why Online Businesses Trust Deximal
Certified QuickBooks ProAdvisors – We’re certified experts in the leading cloud accounting platform, with advanced training and proven results.
20+ Years of Experience – Two decades working with entrepreneurs and businesses just like yours. We’ve seen it all and solved it all.
Technology-First Approach – We embrace the best tools available—from QuickBooks Online to receipt management apps to payment processing integrations—all working together seamlessly.
Personalized Service – You’re not just a number. You get dedicated support from bookkeepers and accountants who know your business and are invested in your success.
Truly Paperless – We practice what we preach. Our entire firm runs in the cloud, so we understand the benefits—and challenges—firsthand.
Canadian Expertise – We understand Canadian tax law, provincial regulations, and the unique needs of Canadian businesses.
What Real Clients are Saying
Frequently Asked Questions
About Our Accounting for Online Businesses
I'm a freelancer or self-employed contractor. Do I actually need an accountant, or can I manage this myself?
You can manage it yourself — until you can’t. Most independent contractors reach a tipping point where the time cost, the stress at tax time, and the money left on the table from missed deductions outweigh the cost of professional help. If you’re past that point, we can take it completely off your plate. If you’re not sure, book a free consultation and we’ll give you an honest answer.
What's the difference between being a sole proprietor and incorporating as an independent contractor in Canada?
As a sole proprietor, your business income flows directly onto your personal tax return (T1). Once incorporated, your business is a separate legal entity — you pay yourself a salary or dividends, and the corporation files its own tax return (T2). Incorporation can offer significant tax advantages once your income reaches a certain level, but it also comes with more filing requirements. We help clients figure out which structure makes sense for where they are now and where they’re heading.
I incorporated last year but I've been handling my own bookkeeping in QuickBooks Online. Can you take it over mid-year?
Yes, and we do this often. We’ll review your current file, clean up anything that needs attention, and take over from there. We’ve seen everything from mildly disorganized to genuinely chaotic, and we’ve fixed all of it. It’s never too late to get things in order.
Do you handle GST/HST registration and filings for online businesses?
Yes. We handle GST/HST registration if you’re not yet registered, determine your correct filing frequency, and manage all filings on your behalf. For online businesses with clients in multiple provinces or internationally, we’ll also make sure your tax treatment is correct for the nature of your services.
I run my business entirely online and work with clients across Canada and internationally. Can you handle that?
Absolutely — that’s actually the profile we know best. We work with online service businesses across Canada and are comfortable with multi-province income, USD-invoiced clients, and the nuances of how international service revenue is treated for Canadian tax purposes.
What bookkeeping do I actually need as a consultant or freelancer? I don't have much volume.
Even with relatively low transaction volume, clean books matter — especially when it comes to claiming legitimate business deductions (home office, software subscriptions, professional development, equipment), tracking HST correctly, and being ready for any CRA review. A small investment in proper bookkeeping saves you significantly more at tax time.
Do you do personal tax returns as well as business taxes?
Yes — and for most of our clients, doing both together is the whole point. When your personal and business returns are prepared by the same people who manage your books all year, nothing falls through the cracks. Your T2 and T1 are always aligned, your salary and dividend mix is optimized, and you’re not explaining your business to a stranger at tax time.
Complete Accounting Solutions
Your books are just the beginning. Explore our full range of services built for growing Canadian businesses:
- Cloud Accounting Services → — Access your financial data anytime, anywhere with stress-free, paperless accounting
- Bookkeeping Services → — Monthly bookkeeping to keep your QuickBooks Online current
- Business Tax Accountant → — Expert business tax services for Canadian entrepreneurs
- Tax Consulting → — Strategic tax planning that works with your business structure
- Corporate Taxes → — T2 preparation and year-end planning for incorporated businesses
- QuickBooks Online Accountant → — Full-service accounting on the platform built for modern business
Ready to Stop Being Your Own Bookkeeper?
You started your business to do the work you’re good at — not to spend Sunday nights reconciling transactions. Deximal’s certified QuickBooks Online ProAdvisors handle your bookkeeping, taxes, and year-round financial support so you can get back to the work that actually grows your business.